About this policy
SOAS Alumni Online Community ("Online Community") is operated by SOAS to maintain links between the School and its alumni, and to help alumni to keep in touch with each other. We are committed to respecting the privacy rights of our users, and to ensuring that we manage personal information in a way that meets our obligations under the UK's Data Protection Act.
This policy explains briefly what data we gather about users of Online Community, and what we do with that information. Further information about how we manage personal data is available in SOAS's Data Protection Policy [opens in a new window], which applies to Online Community.
What personal information do we collect?
Most of the information which we hold about you will be information which you voluntarily supply to us, as part of using our services. If you are a registered user of Online Community, we will hold the information which you provide or which is generated as part of your registration, such as your name, contact details and login details. We may hold data relating to your registration for events which are publicised on Online Community, and financial information which you give to us as part of making donations or purchasing goods or services. We may also hold archived copies of emails which you have sent, messages which you have posted to discussion lists and other forums, and other personal information which you have chosen to place on our website. As you visit our website, we may automatically gather certain information about your usage, such as what web pages you visit and what activities you carry out.
How do we use your information?
We will use the information which we hold about you for the purpose of operating your account as a user of Online Community. We may also use the details which you supply to us to update our database of SOAS alumni, and to send you alumni-related information, such as e-newsletters and magazines. You can opt out of the receipt of mailings at any time by contacting us.
The information which we gather about your usage of Online Community will be used to monitor how our system is being used, to improve our services and to identify problems in our services. We may also use it to identify content which is likely to be of interest to you, and to provide you with targeted content. You can opt out of receiving targeted content at any time by contacting us.
We will not sell your information or transfer it to commercial companies or other organisations, apart from those who may need to receive it so that they can operate the Online Community service under contract to us. However, we may need to disclose information about you to meet legal or regulatory requirements under UK law. We will only disclose or transfer information about you to third parties if that is permitted under the UK's Data Protection Act.
We take the security of our service seriously. We will put reasonable security measures in place to ensure that the information which we hold about you cannot be accessed by those who are not authorised to receive it, and to prevent your data from being accidentally lost, damaged or destroyed. Our security measures and systems will be regularly reviewed to ensure their effectiveness.
Getting access to your data
You can access and update your membership details via our registration page. We encourage you to keep your details up to date, so that we can contact you if there is a problem with your account, and so that other users can contact you if you have chosen to have your details displayed in our alumni directory.
You also have a right under the Data Protection Act to request access to the information which we hold about you. Further information [opens in a new window] on how to do so is available on the SOAS website.
By using the SOAS Online Community, you agree to abide by our Acceptable Use Policy, which all users should read. This includes not acting in ways which might jeopardise the security of the service, or the privacy rights of other users. See the Acceptable Use Policy for further details.
If you have any questions or comments about this policy or any other aspect of SOAS Online Community, please contact us and we will do our best to deal with the issues you have raised.
Last updated March 2016