[skip to content]

SOAS World

Your online network of over 35,000 SOAS alumni worldwide
 

Acceptable Use Policy

About this policy
Advertising and spam
Acceptable content
Copyright
Privacy
Security
False or fraudulent information
Retention of information
Violation of this policy
Liability
Contacting us

About this policy

SOAS Online Community is run by SOAS [opens in a new window] to provide information alumni services, and to help our alumni to keep in touch with the School and with each other. We provide a forum in which alumni can view and update their personal profile, find other alumni, and share thoughts, memories and ideas. Our services include an online alumni directory, career networking opportunities, event registration, an email-forwarding service, a jobs board, professional discussion forums and news about SOAS. Access to some of these services is restricted to registered users. All SOAS alumni are entitled to sign up to the Online Community, and registration is entirely voluntary.

We are committed to supporting our users, and to providing a safe and positive environment in which users can freely communicate and collaborate without fear of intimidation. This acceptable use policy exists to support these goals. By using Online Community, you are accepting the conditions in this policy, so you should read them carefully.

Advertising and spam

You must not use Online Community to post commercial or advertising material, "spam", junk mail, chain letters or unsolicited bulk email. However, some types of promotional information are acceptable and are likely to be beneficial to other users. Notices of events, conferences, courses, publications, job opportunities, etc., can be distributed using our services, provided they are relevant to the purposes of Online Community and are sent by a properly registered user. Normally, you do not need our permission to post this sort of material. However, we reserve the right to decide what promotional material is acceptable, and to take action against material which is unacceptable, so we recommend that you contact us in advance if you are unsure about a posting.

Acceptable content

Users of Online Community should act in ways which respect the rights of other users, UK law, and normal standards of acceptable behaviour. This will usually be a matter of common sense, decency and courtesy. However, you must not post material to Online Community or using Online Community's services which:

  • Is obscene, indecent or pornographic;
  • Is violent, racist or homophobic;
  • Promotes hatred or conflict between religious, ethnic or national groups;
  • Insults or attacks specific individuals or groups;
  • Is libellous or defamatory;
  • Is false, misleading or inaccurate;
  • Violates copyright or other intellectual property rights; or
  • Is otherwise illegal under UK law.

By using Online Community, you agree that SOAS will have absolute discretion to decide whether material contravenes this section or any other conditions of this acceptable use policy, and may take action which we consider to be appropriate. The moderators of individual areas of Online Community may develop additional guidance for their areas (consistent with this policy), which you must also follow if you use those areas.

SOAS Online Community cannot assume responsibility for the content of material which is posted or distributed by individual users using our services, as we do not screen content in advance. If you have concerns about any material on our website or the actions of any Online Community user, please contact us and we will try to resolve the issue.

Copyright

You will own the copyright of any material which you contribute to or post via SOAS Online Community: that copyright will not pass to SOAS. Equally, we expect our users to abide by UK copyright law when posting or using material. Broadly speaking, this means that:

  • You must not post material which was created by someone else (including your employer), unless you have their permission to do so.
  • You can re-use material which you created yourself (for example, by including it in a book or article), without having to get our permission.
  • You must not use material which other users have created in ways which violate their intellectual property rights: for example, by selling it, changing or misquoting it, publishing it, or sending it to someone else without permission. If you want to use something which another person has posted, we strongly recommend that you contact them first.

You agree that we can archive, store, transfer and copy material which you have created, and periodically delete material (see retention), for the purpose of operating Online Community. You also agree that other users can read, download, save and print out copies of information which you have posted for their own private use.

Privacy

SOAS is registered as a data controller under the UK's Data Protection Act, and must manage the data which we hold about you in accordance with the Act. We will only use that information for operating Online Community and providing services to you as a SOAS alumnus/alumna, or other legitimate purposes. For further information about the data which we hold about you and how we will use that data, see our Privacy Policy.

You must use Online Community in ways which respects the privacy and Data Protection rights of others, bearing in mind that other users have contributed information about themselves solely for use within Online Community - not for distribution to the wider world. You must not harvest or collect the email addresses or personal details of other users, without permission, or send personal information about other users to third parties without permission.

Security

We take the security of Online Community seriously. We will put appropriate measure in place to protect the security of our service, and will review those measures periodically. However, we also expect our users to act in ways which support the security of Online Community. This includes:

  • Protecting your username and password. These are personal to you, and must not be given to anyone else (including other alumni).
  • Not acting in ways which compromise the security of the service, waste staff time, or degrade the service available to other users: e.g. hacking, denial of service attacks, corrupting or destroying data, deliberate introduction of viruses, worms etc.

False or fraudulent information

You will not attempt to mislead others as to your identity, for example by registering using false details, putting false or misleading information into your personal profile, or forging headers and addresses in an email message.

Retention of information

SOAS Online Community is designed to provide alumni with current, up to date information. It is important that the service does not become clogged with old or time expired information. We therefore reserve the right to periodically remove material which is out of date or which we believe is no longer of interest to other users, and may do so without consulting the person who originally posted the material.

Violation of this policy

Online Community users may contact us to report any breach of our acceptable use policy or any other concerns which they have about the service. We will consider possible violations on a case by case basis. We will decide whether a violation of this policy has ocurred. If it has, we may take any of the following actions which we consider to be appropriate:

  • Discussing the matter with the individual(s) concerned.
  • Removal of the offending material/messages.
  • Suspension or withdrawal of NetCommunity membership.
  • Informing your parent organisation or service provider.
  • Informing police or regulatory authorities.
  • Posting an announcement to those affected by the violation.

If we receive a complaint about material which has been contributed to Online Community, we reserve the right to remove the material in advance of investigating the complaint without consulting the contributor.

Liability

SOAS cannot accept liability for the actions of any user of Online Community, or the conduct of any person other than SOAS's own employees. See the Disclaimer for further details

Contacting us

If you have any questions or comments about this policy or any other aspect of SOAS Online Community, please contact us and we will do our best to deal with the issues you have raised.

Last updated August 2008